Every trade and profession have a member elected body which represent the members and regulate the trade and profession. These elected bodies take care of the interest of its members and also try to have some rules and regulations for its members. These bodies also form the lobby group which represent all the members of the trade and profession in one voice in front of government and other regulators.
Associations are of following type:
Professional Associations - These are association of professionals who come together and form an association to regulate the members and to protect the interest of the members. The association helps in furthering the objectives of the professional like sharing of knowledge, building standards, setting guidelines, research and publication etc. Examples of professional associations are:
Associations not only have a national level body or association but have elected body at state level, city level, region level and even at international level. For example: Doctors in India have Medical Council of India as the national level body. Then they have Delhi Medical Council and Maharashtra Medial council which are state level councils. Even at the international level there is The World Medical Association representing and regulating all doctors of the world.
Even among the doctors there are various specialization like gynaecologist, cardiology, orthopaedic, gastroenterology, urology, dermatology etc. for each specialization there is a different association of doctors at international, national, state, regional level. For example: Cardiological Society of India, American Gastroenterological Association etc.
Tenure of these elected Associations generally range from 1 to 3 years and hence elections are held every 1 to 3 years. Tenure is determined by the bylaws / article of association of the association.
Low member turnout
Associations generally have an awfully bad track record when it comes to voting percentage. Many associations have voting percentage as low as 10%. This is due to following reasons:
One small group of members controlling the association
It is a common phenomenon across the country that small group of people control the association and rest of the members feel alienated. The small groups work towards protecting their own interest and not of the members in general. At times interest of the small group is in conflict of the larger group. This leads to lack of trust among members towards their own association.
Many times, this lack of trust lead to formation of competitive groups and associations or infighting in the association. It may also lead to disillusionment amongst some members who stop participating actively in the association.
Lack of transparency in election process
Most of the associations are self-regulated and not answerable to any regulator for the election process. In such organizations due to various reason including - a. cost, b. lack of experience or knowledge of election management, c. limited time (as management committee members are generally working pro-bono) and d. vested interest, the election management is not of remarkably high quality.
Members generally complain of problems like shoddy preparation of voter list, lack of communication to members about the election, errors in vote counting, election process is tightly controlled by few people who might themselves be standing in the election.
ONLINE VOTING is one simple solution to all the problems faced by association related to voting. Online voting ensures high member participation at very low cost, with limited effort and is 100% secure and transparent. Right2Vote provides online voting platform which is best suited for association elections.
Tested, Certified and Approved by Government of India
Right2Vote Infotech Private Limited is a government of India approved eVoting platform. Right2Vote is tested and certified by Standardization Testing and Quality Certification Directorate (STQC) under Ministry of Electronics and Information technology (MeitY), Government of India.
Right2Vote is also approved eVoting agency by Ministry of Corporate Affairs (MCA), Government of India.
Link to relevant certificates: Government Approval and Certificates
Used and loved by major associations
Right2Vote has successfully conducted elections for several associations across the country. It includes:
Trade Associations / Trade Unions
Social Associations (NGOs, Alumni Association, Religious Association)
Residents Welfare Associations
Employees Association / Employee Unions
Secured and Transparent
Right2Vote's eVoting platform is a secured and transparent platform. It has many security and transparency features including:
Feature rich, flexible and easy to use platform
Right2Vote's online voting website and app is very feature rich and can be customized to specific requirements of the association.Different associations have different election rules. Right2Vote has solution for all kind of election.Most associations find these features extremely useful:
Link to complete feature list - Features
Right2Vote eVoting software is also very cost effective. The charges start from Rs. 10,000 only for up to 200 voters, plus Rs. 25 for each voter above 200 voters. Please contact Right2Vote team at email@example.com for more details.
On call and email support
Unlike other platforms, Right2Vote provide on call and on email support to election officer as well as the voters. Right2Vote's mission is to ensure each voter gets his right to vote and nobody is denied his right to vote.
Is online voting in associations allowed as per Indian laws?
Government of India via Ministry of Corporate Affairs (MCA) has made online voting mandatory for large associations registered as Companies including Chapter 8 companies with more than 1000 members. Detailed regulation is available here: Notification
For associations less than 1000 members it is not mandatory but recommended.
What are the benefits of online voting in an association?
Online voting has many advantages over paper ballot voting. This includes:
How much time should be provided to voters for voting?
We recommend keeping the voting window open for 24 hours to 72 hours.
By keeping the window open for minimum 24 hours, you can ensure that international voters are able to participate without any time zone related difficulty.
(Note: For associations covered by MCA notification, has to follow the guidelines provided in the notification - Notifications)
What is Secret ballot? Is it applicable to associations?
Secret ballot is a feature where individual voters vote preference is kept secret. Only total vote count of each candidate is provided in the result. This is to avoid any kind of coercion or pressure on voters.
Applicability of secret ballot depends on the bylaws / article of association of the Association.
What all information is required by Right2Vote to set up online voting for the Association?
Following information is required for setting up the online election event:
How much time it takes to set up the poll?
We request clients to provide all above-mentioned information in a single email minimum 3 days before the election date.
Please provide the standard contract terms
The standard contract draft is provided here: Contract